This subseries contains the correspondence of Earl Gregg Swem while Librarian at William & Mary.

This subseries contains the correspondence of Earl Gregg Swem in his capacity as caretaker of the fine arts collection; includes information about donors, artists, specific works of art, and lists of paintings owned by the college.

This subseries contains correspondence of Earl Gregg Swem with Charles M. Robinson, architect, Art Metal Construction Company, Bozarth Lumber Company, Library Bureau, and Virginia Craftsmen, Inc. concerning the old library, including blueprints and specifications.

This subseries contains the Librarian's chronological files up through 1984.

This subseries contains the Librarian's correspondence up through 1987.

This subseries contains subject files from the Librarian's office.

This subseries contains the correspondence of Earl Gregg Swem, College Librarian, related to the Phi Beta Kappa, Alpha Chapter at William and Mary.

Bulk dates: 1977-1982

Bulk dates 1966-1976

Bulk dates: 1984-1986

Budget initiatives and proposals, Faculty Assembly Draft Proposal (1987), OPAC Backup System Task Force files, prospective for an exhibit and catalog on "The Age of William III and Mary II, SCHEV study group on library privacy policies (1989), Virginia Newspaper Project (1991-1995).

Contains Electronic Theses and Dissertation planning records, 1995 to 1997; Automation history of departments in Swem Library from 1986 to 1993; correspondence from "Scholarly Humanities Communications in the Electronic Age" seminar at Swem Library in 1993; fliers about "Sweming into the 21st Century."

Concerning Homecoming 1998, Staff Recognition ceremonies from 1998-2003, and a Reception for Alumni and Friends in 2008.

Among the files included are Friends of the Library material, information about the construction and renovation of Swem from 1999-2005, various Swem committee meetings, Keio University Program, and Faculty Assembly Meeting Minutes from 1991-1992 (2 cu.ft )

The bulk of this accession contains files from various committees in Swem Library from 1992 to 2009. Some of the committees documented include the electronic resources committee, library policy committee, director's council, and training and development committee. There is also material related to the Librarians Assembly and Swem's involvement with different Christopher Wren Association programs

Contains correspondence, reports, newsletters, and other material from the Dean of University Libraries' subject files from 1963 to 2008, with the bulk of the material dating from 1990 to 2005. Included in the records are correspondence from the Friends of the Library, Swem Library committee files, Faculty Assembly material, and orientation packets for new faculty about using Swem Library's resources.

Contains subject files kept by the Dean of University Libraries from 1992 to 2009. Included in the files are budget information, Friends of the Library publications, various Swem Library committee files, and information about departments within Swem Library, including the Media Center and Special Collections.

Contains subject files from the Dean of University Libraries' office from 1998 to 2010. The bulk of the files relate to the Friends of the Library Board, but there are also records related to Swem committees and correspondence from the Dean.

Contains invitations to various events on the College of William and Mary campus that were collected by Connie McCarthy, Dean of University Libraries, from 1998 to 2008. Invitations to Charter Day celebrations, Swem Library talks and activities, Board of Visitors Dinners, and events sponsored by the Alumni Association are documented in this accession.

Included are handwritten and printed forms of brief poetic passages written by Swem and material related to the naming of Swem Library.

Contains invoices, correspondence, annual reports, War Memorial Book Shelf requests, and correspondence about the William & Mary. Quarterly.

Library donor cards listing names, types of donations, titles, and accession numbers.

18 reels of microfilm.

2 ledgers, dated 1981-1988 and 1988-2001, of books given to Swem Library.

RESTRICTED - DO NOT SERVE. Classified staff applications and evaluations, 1975-1983.

Meeting Minutes of the cataloging staff and a report on alternatives to the card catalog

Class syllabi collected by the library to see if it owned the books being assigned

Rare Books and Manuscripts Department correspondence, undated;

Two drawings of the exterior and first floor interior of the "Warren E. Burger Special Collections Library." The drawings are 21"x16 3/4" and are in good condition

Contains office files collected by Margaret Cook while she was Curator of Manuscripts. Included are monthly reports of the department, correspondence of Margaret Cook regarding the department's holdings, Friends of the Library newsletters, and news articles about various manuscript collections.

Records about equipment, furniture, measurements, cornerstone laying, donors, dedications, and specifications regarding the Earl Gregg Swem Library. The materials are arranged alphabetically by subject, 1960s.

Architects' proposals for an addition to Swem Library made by firms not chosen for the project.

Proposal for an addition to Swem Library made by Perry, Dean, Rogers and Partners, the firm chosen for the project, 1984. This accession also contains materials from the Preplanning Study prepared by Hardwiske, Ekstrom, and Associates in 1983.

Number, type and dates of drawings need to be determined and entered.

Drawings and records for construction and renovation project including samples of material used for furnishings and such as carpet, tile, etc.

Contains reports, research, and feedback regarding renovations of Swem Library from Included are design plans from different design companies, research on other library construction projects throughout the U.S., and feedback from the William & Mary. community as to the kind of library they would like to have.

Acc. 1982.064: "Treasures of Swem Library," 1980. Contains color slides and the text of a lecture given by John D. Haskell.

Materials from an exhibit of gifts to and from Queen Elizabeth and Prince Philip, 1957.

Materials from an exhibit entitled "Statue of Liberty, 1886-1986," which was held at the Zollinger Museum. Contains a set of 26 poster-size photographs produced by the Statue of Liberty-Ellis Island Foundation.

Includes correspondence, speech transcripts, invitation lists, newspaper clippings, and other materials relating to the re-dedication of Swem Library on February 5, 1988 and the Charter Day ceremony on February 6, 1988.

John Cotton Dana Award presented to Swem Library in 1994. It honors outstanding public relations among college and university libraries, and specifically recognizes the programs Swem Library organized during the College's tercentenary.

Library scrapbook containing photographs, postcards, brochures, and other papers concerning tercentenary events.

Galley proofs for the book, "Treasures of the College of William & Mary. Library" about "An Exhibition Commemorating the Rededication of the Earl Gregg Swem Library." Compiled by John D. Haskell, Jr. and Margaret C. Cook and published in 1988 by The College of William & Mary.. Includes copy of book. Also included are photographs of images used in the book.

Cartoon featuring the opening of the MEWS Café in Swem Library. Features Swem Reference Desk staff and a Starbucks Coffee employee with customers of each saying "I'm looking for something from Kenya that's not too bitter in its underlying political themes." Created and signed by Bentley Boyd in August 1998. Oversized miscellaneous posters used in the Library 1946-1988.

Two notebooks containing photocopies of different bookplates used by the college library and loose copies of many of the bookplates. Also includes the first sketch of the Phi Beta Kappa bookplate.

Items transferred from College Papers: Book donations: Barton Catalog. Endowments and gifts of books, circa 1900's.

Items transferred from College Papers: Accessions and Charging Records 1875-1928.

Reports, evaluations, correspondence and minutes of library departments, divisions, and committees involved in the library's 1972 self-study.

Acc. 1982.029 (no description yet)

Memos, correspondence, and material about interviews from 1978. Minutes and agendas of the Association covering 1990-1992 and 1994-1996.

Contains minutes, agendas, correspondence, photographs and other material related to the Classified Staff Association at Swem Library

Contains photographs, fliers, and handouts for special events coordinated Swem Library's Classified Staff Association. Some of the events documented in the photographs include the 20th Anniversary celebration of the Classified Staff Association in 1998; various craft fairs; and a New Years party inside what would be the new Special Collections Research Center in 2002.

Includes treasury information regarding the association.

Correspondence and press clippings from 1975-1976.

Bylaws, memos, minutes, and clippings related to the Association, 1975-1976.

Includes statistical data, acquisition lists, documents about the 1974 self-study, and correspondence.

Acc. 1999.038: Public Access Committee files, 1988-1990. Includes minutes, search hints, screen designs, a LION user survey, funding files, First Search files, and a history of the committee.

Acc. 2008.147: Friends of the Library. This material accession included some material which is restricted such as donor files. Also included are FOTL board meeting minutes and newsletters, circa 1980s-1990s.

[Item was listed under series 16, however it did not incude and accession number. Check physical boxes]

The listing on materials for this range of boxes has not be broken down by individual container yet:Additions to book collections 1939-1974. Administrative Council other names for this group:   Policy and Planning Group, PPG Announcements, Book lists, Associates of Swem Library or Friends of the Library, Automation and Bibliographic Control 1991-1997, Bibliographic Services, Bookmark, Bookplates, Book Signing, Building additions, The Gift of Kings and Gentlemen-a prospectus for a new library(1959), Prospectus for a new library(1958,1960), Floor plans, Naming of Swem Library, Campaign 1996, For the Fourth Century, Campaign for William and Mary, Card catalog guide, Cartoons: Final exams, 2012 Ceremonies, dedications, re-dedications, Christmas cards, Christmas Keepsake cards, 2011 Classified Staff Association minutes, agendas, cookbook, Collection development news, Committees:   Academic services and automation programs committee,   Automation publicity committee   Building communication committee,   Circulation Automation committee,   Collections management and growth task force,   Database and electronic resource committee,   Disaster preparedness committee,   Food and drink task force,   Goals and priorities task force,   Hospitality committee,   Liaison committee,   Library automation training committee,   Library Instruction course committee,   Library newsletter committee,   Moving committee,   Non-circulating books committee,   Peer Salary Review task force,   Professional status of librarians in the college,   Public services committee,   Safety and Emergency Preparedness,   Sign Committee,   Stacks Reorganization Committee (1988),   Stacks Utilization Committee,   Staff Development and Continuing Education,   Staff Orientation Committee,   Staff Training and Development committee,   Student Employment committee,   Student Outreach committee,   Swem Management Council,   Task Force on Public Relations,   User Aids Committee, Dean's Office, Department Heads Meeting, Departmental Representative, Departments:   Acquisitions,   Bibliographic Services (cataloging),     Retrospective Conversion Project, summer 1980   Circulation,   Documents,   Interlibrary Loans (ILL),   Periodicals,   Reader Services,     Reader Services Guide to Research,   Reference,   Serials,   Special Collections, Development Office, Director's Council, Disaster Procedures Manual, Swem Faculty Recognition Award, Events:   Opening of renovated third floor (2003),   Christmas in May (2002),   Tartan Day, Exhibits:   Announcements. Glass exhibit cases throughout the library       (1980),   Historical materials (1953),   Historical relationship of the college to the legal profession              (1953),   Marshall-Wythe-Blackstone Commemoration (1954),   Classics at W & M (1955),   Garden Books and Prints from Harrison Collection(1955),   Alumni Governors (1957),   Hark Upon the Gale (1957),   Historical Materials relating to the college (1961),   Civil War and its effect on W & M and community (1962),   Collector's Choice manuscripts from Coblentz autographs (1963)   Thomas Jefferson and W & M (1963),   Magna Carta (1965),   Oscar Wilde and the Victorian Scene (1966),   Shakespeareana (1966),   In the Beginning was the Word-rare books from the Walton       collection (1967),   The College and the Crown (1968),   The Law and Chief Justice John Marshall (1969),   Paintings and Sculpture from Sydney Lewis collection (1970),   English brass rubbings from Cairns collection (1972),   Bookbindings by Clement Samford (1973),   Manuscripts from Walton collection (1973),   Books, Manuscripts ,Artifacts associated with William Morris     (1975),   An Exhibition of Old Master Prints (1975),   Oscar DeMejo, Paintings depicting events in America's       War for Independence (1975),   Fifty-six statesmen:Letters and documents of the signers of the     Declaration of Independence from Fields collection (1976),   George Washington Manuscripts,artifacts,and association items     from the Fields collection (1976),   Pugs, People and the Chapin Collection of books on dogs (1976),   New Capricci by Philipp Fehl (1977),   Rubens in Prints (1977),   Southern Books Competition (1977),   Arthur Strauss and the German Expressionists (1978),   Owl Feathers-silkscreens by William Crutchfield (1978),   Expressionist Theater (1979),   Samurai Swords (1979),   The 200th anniversary of the founding of the Chair of Law       and Police at W & M (1979),   Watercolors of a Persian Bowl by Robert Keyser (1980),   Saturday Night Live: Literary Societies at W & M 1829-1962     (1982),   Treasures and Autographs from Manuscript collection (1982),   The Genre of the Little Magazine (1983),   Zetlin Book Works (1982),   Colonial and Revolutionary War Paper Money from Brainard     Charlton collection (1984),   A more Agreeable and Friendly Society: Williamsburg in the     19th century (1985),   Tending the Groves of Academe:History of the W & M faculty     (1985),   Japan under the occupation 1945-1952 (1986),   The World of Captain John Smith (1986),   Early Virginia private libraries - 1700-1830 (1987),   Five generations: The Tucker-Coleman Women and their times     (1987),   Treasures of the College of W & M Library (1988),   Puttin' on the Dog (1992),   300 years of distinction: The College of W & M 1693-1993 (1993),   A Century of Publications (1994),   From Rare to Well-done: America's cookbooks 1739-1993 (1995)   'Twas the Night Before Christmas (1995) (2000),   Frankenstein (2005),   Society for the History of Discoveries (2005),   A Visit from St. Nicholas (2005), Ex Libris Society and newsletter, Expenditures by Type, Film Inventory, Friends of the Library, Fundraising, Goals and Objectives, Guide to the Earl Gregg Swem Library, Guide to the Libraries, Handbooks, Guidelines and Policies for Administrative and Professional   Library Faculty (2001), Information Commons, LION (Libraries Online), Librarian's Assembly, Library Contributions:   Earl Gregg Swem: A Bibliography,   Introduction to the Swem Library,   Guide to the Swem Library   Statue of Lord Botetourt Library Faculty Association, Library Resource Package for Faculty, Library Schedules, Lit Group, Lord Botetourt Forum, Management Council, Manuscripts of John Marshall, Media Center, Medial Center Newsletter "groundfloor" (or ground floor) Media Studio, A Memento, National Library Week, Newsletters, Organizational Chart, Orientation for Incoming Students, Parks-Franklin Day, Partnerships - Williamsburg Research Libraries Partnerships, Professional Librarian Meetings, Prospectus for a new library ca 1958 Public Outreach, Public Services Meeting, Reports, Annual, Month-Department, Self-study - The College Library-An Evaluation (1953), Some Places of Interest in Williamsburg, Speaker Series, Special Collections,   Exhibits: Student Life at W & M, 2001,   Visitors Register, Guest Register, Staff Information Booklet, Staff Meetings(prior years also know as Need to Know, General Staff, Open Forum) Staff Lists, Student Assistants guidelines, Student Handbook 1968, Suggestion Box, Surveys, Swem Library and Williamsburg Regional Library, Task Force on Automated Library Systems II, Task Force on Public Services Statistics (1989), The Throne, Travel, Virginia Council of Higher Education Report, Wendy and Emery Reves International Studies Collection

[According to the location listing in Archon, there is a total of 39 Boxes in this series. Could not find on stacks survey listing, so will need to verify number and breakdown of content for each box]

Contains correspondence, photographs, blueprints, and other material related to the science libraries. Included are blueprints and drawings of the Geology Library in Tercentenary Hall, later McGlothlin-Street Hall; photographs of the stacks; and reports related to the holdings of the science libraries.

Contains correspondence, photographs, blueprints, and other material related to the science libraries. Included are blueprints and drawings of the Geology Library in Tercentenary Hall, later McGlothlin-Street Hall; photographs of the stacks; and reports related to the holdings of the science libraries.

A dedicated acknowledgement from editors of the "Black Atlantic Writers of the 18th century " Adam Potkay and Sandra Burr to Carol S. Linton (April 1971-February 1995)

Scrapbook of Swem Library Expansion project. Likely created by Jo Ann Hainley, administrative assistant to Connie McCarthy. Includes newsclippings and photographs of the library, construction, and staff.